Health | Safety & Environmental Policy

2. Statement of Intent
Connect Media (Sussex) Ltd, a small UK-based print and design organisation, is committed to ensuring the health, safety, and wellbeing of our employees, contractors, visitors, and anyone affected by our activities. We also strive to minimise our environmental impact through sustainable practices. Our aims are to: 

• Provide a safe and healthy working environment.

• Prevent workplace injuries and ill health related to our operations, such as onsite installations of signage or prolonged computer work.

• Comply with all relevant UK health, safety, and environmental legislation, including the Health and Safety at Work Act 1974 and applicable environmental regulations.

• Reduce waste, energy use, and emissions in our design and printing processes.

• Continually improve our health, safety, and environmental performance.

• This policy is endorsed by Lee Jones (Director and Health & Safety Representative), who takes ultimate responsibility for its implementation. 

  Lee Jones | Director - 06 January 2025

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2. Responsibilities 
To achieve our health, safety, and environmental goals, responsibilities are assigned as follows:   

Health and Safety Representative: 

• Oversees overall compliance with this policy.

• Ensures resources (e.g., training, equipment) are available to maintain a safe and sustainable workplace.

• Reviews and updates the policy annually or after significant changes.

• Conducts regular workplace inspections (e.g., checking printer ventilation, fire exits).

• Investigates incidents and near-misses, reporting findings to the Managing Director.

• Ensures staff are trained on safety procedures and environmental practices.

All Employees: 

• Follow health, safety, and environmental procedures (e.g., safe use of design tools, recycling waste).

• Report hazards, incidents, or environmental concerns (e.g., trip hazards, faulty equipment) to the Health and Safety Representative.

• Take reasonable care of their own health and safety and that of others.   

3. Arrangements
The following practical measures ensure we meet our health, safety, and environmental commitments: 

1. Risk Assessments: 

• Regular assessments of workplace risks, including use of printing machinery, manual handling of materials, and ergonomic setup of design workstations.

• Actions taken to eliminate or reduce identified risks (e.g., providing adjustable chairs, providing manual handling training). 

2. Equipment Safety: 

• All workstations and design equipment (e.g., Kyocera printers) maintained and inspected regularly to manufacturer standards.

• Staff trained on safe operation and emergency shut-off procedures. 

3. Fire Safety: 

• Fire exits kept clear, with extinguishers and alarms checked monthly.

• Annual fire evacuation drills conducted. 

4. Workplace Environment: 

• Adequate ventilation, lighting, and temperature control in design studios and office spaces.

• Safe storage of paper cleaning materials to prevent spills or fire hazards. 

5. Health and Wellbeing: 

• Breaks encouraged to prevent eye strain or repetitive strain injuries from screen work or repetitive tasks.

• First aid kit available, with Lee Jones (First Aider) trained to respond to incidents. 

6. Environmental Management: 

Recycling of paper, ink cartridges, and other waste from printing processes. 

• Use of energy-efficient lighting and equipment to reduce consumption.

• Safe disposal of hazardous materials (e.g., used ink & cleaning products) in line with environmental regulations. 

7. Incident Reporting: 

• All accidents, near-misses, or environmental incidents (e.g., spills) reported to the Health and Safety Representative immediately.

• Records kept and reviewed to prevent recurrence.

• Serious incidents reported to the Health and Safety Executive (HSE) or local authority as required. 

8. Training and Communication: 

• New staff receive health, safety, and environmental induction training.

• Regular safety meetings or updates on safe practices and sustainability goals.

• Employees consulted on changes to working conditions or policies. 

9. Monitoring: 

• Monthly workplace checks by Health and Safety Representative. 

4. Document Review and Revision
This policy will be reviewed every 12 months or upon significant changes in legislation, business environment, or policy implementation. 

This policy is issued on a version controlled basis.

Policy review will be undertaken by the Operations Manager. 

Contact Us:
For questions or to report concerns, contact: 

Health and Safety Representative
Lee@connectmedia.uk
0330 118 0068